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Frequently Asked Questions for Faculty Q: How do instructors obtain access to AIS? A: The creation of a faculty account is initiated by the addition of the faculty member to the payroll system. There are no forms to fill out. If you are teaching a class and do not yet have AIS access, contact your department. Faculty access to the evaluation system accompanies AIS access. Q: Where do I get MyUCSC technical support (e.g., broken links or logging in)? A: Contact the IT Support Center one of the following ways: 1) Online: http://itrequest.ucsc.edu 2) Phone: (831) 459-4357 3) E-mail: help@ucsc.edu 4) In-Person: Kerr Hall, room 54, M-F 8AM to 5PM Q: Where can I find information about requirements for maintaining the privacy of student records? A: See http://reg.ucsc.edu/guidelines_qr.htm for information about your responsibility to maintain the privacy of student records in accordance with the Federal Educational Rights and Privacy Act of 1974, as Amended. At this location, you'll also find a link to an online FERPA quiz. Q: Why does "View My Weekly Schedule" show classes meeting prior to the start of instruction? A: This is a delivered bug, and is not likely to be resolved. Q: How can I access and print class rosters? How do I copy class rosters into Excel? A: Please see the Faculty Tutorials for MyUCSC page. Q: How can I access a class roster if the class does not show up under "My Class Rosters?" A: Please see the Accessing All Class Rosters in MyUCSC page. Q: Why are some classes missing from the searchable Schedule of Classes? A: Most likely you used the default search, which is for "open sections." Try again, specifying "all classes." (You may access the searchable Schedule of Classes at http://reg.ucsc.edu/soc.) Q: How current are the enrollment totals on the searchable Schedule of Classes? A: In AIS they are updated in real time. Q: When are permission numbers required for enrollment? A: Permission numbers are required to add all classes except for independent studies after the 7th day of instruction. Also, departments may close a class at any time prior to the 7th day and manage enrollments using permission numbers. Q: How do I administratively delete a student from my class? A: Only no shows and students who don't meet prerequisites should be deleted administratively. Annotate "admin delete" on the class roster next to the name of the student(s) who did not attend the first class meeting, or who did not meet class prerequisites. Fax (9-5051), email (registrar@ucsc.edu) or campus mail a copy of the class list to the Registrar's Office as soon as possible or no later than the last day of the Add/Drop/Swap period. Q: When can I enter grades? A: Grade rosters should be available by noon on the last day of instruction. Q: How do I enter grades? A: Please see the Instructions for Grading page. Q: When will students be able to view their current quarter grades? A: Students can see the grades as soon as they are posted. Grades post nightly beginning on the last day of instruction. Q: Can faculty change grades on-line after they've approved them? A: Faculty can only change grades on-line if the grades have not yet been posted to student records. Change the approval status on the grade roster back to "Not Reviewed," make the change(s), and re-approve the grades. If grades have been posted, the approval status box will no longer be visible and grade changes will need to be made via an Instructor Initiated Change of Grade form. Q: Can I submit evaluations via MyUCSC? A: Yes. Please see the Submitting Evaluations Through MyUCSC page. Q: When can I enter evaluations through MyUCSC? A: Starting the Friday before the last full week of instruction, the term will appear when you select Manage My Classes, then Evaluations. Q: Can I submit evaluations via script@ucsc.edu? A: Yes. You may download headers using the "savable data" functionality on the MyUCSC class roster (not the grade roster). Since they are now available via self-service, headers are no longer emailed. Directions for downloading evaluation headers can be found here. Q: Do teaching assistants have access to enter current quarter grades for faculty approval? A: Once the Registrar's Office is notified of Teaching Assistant (TA) assignments, the Teaching Assistant's MyUCSC account will be modified, providing access to "Manage My Classes," including class rosters. TAs have access to enter grades for faculty approval. Course assistants, undergraduate assistants, and tutors do not have access to enter grades. Grade entry directions for TAs can be found on the Instructions for Grading, Teaching Assistants page. Q: When can I enter grades? A: Grade rosters should be available by noon on the Friday before the last full week of instruction. Q: What browsers are officially supported for use with AIS? A: Please click on the following link for a list of supported browsers: http://ais.ucsc.edu/help/Faculty.html
Last revised: March 25, 2008 |
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