Winter 2009 Schedule of Classes: Registration

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Winter 2009 Schedule of Classes

Registration Payment Information

Billing Statements

Billing Statement
You can view your account activity on the MyUCSC Port by selecting Financial Information, then
Account and Billing. At the end of each month, an invoice (also referred to as statement of account) for unpaid charges is viewable on the portal and a copy is mailed. Winter charges will be on the invoice produced at the end of November.

Statement of Account Mailing Address
Please update your addresses to ensure timely delivery of statements. Statements are mailed to the mailing address on file unless a billing address was established. Late fees will not be waived due to an incorrect or outdated address.

You may establish a separate billing address or update your local mailing address online at my.ucsc.edu. For more information regarding addresses and changing your address, see Address Changes.

If you do not receive a Statement of Account by mail, you are still responsible for meeting payment deadlines. You can print your monthly statements from the MyUCSC portal where you can also view your account summary and check activity (payments, charges, and adjustments) after the bill print date. If you have questions about your fees, call the Office of the Registrar at 459-4412; or e-mail registrar@ucsc.edu.

Questions about making the payment are answered by Student Business Services at 459-2107 or oarinfo@ucsc.edu.

Deadline to pay registration fees is Wednesday, December 19, 2008, for undergraduates and Wednesday, January 9, 2009, for graduate students. Note: You will be charged $50 if your late registration fees are not received by the cashier by 4:00 P.M. on the due date. Postmarks will not be used to validate on-time payment.

See the Financial Aid section if

you applied for financial aid, but have not been notified of your eligibility; or
you received your Financial Aid Offer Letter, but financial aid credits do not appear on your account summary on the MyUCSC portal.

Graduate students will be assessed the $50 late fee if fees are not paid by January 9, 2009.

See Withdrawal During a Quarter for information about refunds for registration fees.

Breakdown of 2008-09 Registration Fees
The fees for winter 2009 are listed below. For more information, refer to reg.ucsc.edu/fees/fees.html. Fees, tuition, and other charges are subject to change through action by the UC Regents.
Required Fees	Undergraduate	Graduate
University Reg Fee	$ 288.00	$ 262.00
Educational Fee	2,087.00	2,218.00
Campus Fees	358.02	307.66
Total (residents)	$ 2,733.02	$ 2,787.66
Nonresident Tuition	6,674.00	4,898.00
Educational Fee Differential	196.00	104.00
Total (nonresidents)	$ 9,603.02	$ 7,987.66

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If your registration check is returned by the bank, you will be subject to a $25 returned check fee for the first offense and $35 for each subsequent returned check and, if applicable, a $50 late registration fee. A hold is placed on enrollment if you do not clear the check. Personal checks will not be accepted from students who chronically have checks returned by the bank.

Collection costs

Student charges are due upon demand. Late charges are assessed monthly on delinquent accounts. Delinquent accounts are subject to being assigned for collection and, subsequently, to credit-reporting agencies. In the event it becomes necessary to enforce payment through collection for the university, the additional cost of collection will be applied to the account balance.

Undergraduate students who pay fees and enroll after April 2 are assessed both the $50 late registration fee and the $50 late enrollment fee. January 27 is the last day to register and enroll.

The Deferred Payment Plan (DPP) provides an alternative method of budgeting and paying registration fees. It allows these fees, to the extent not covered by scholarships, loans, or other financial aid, to be paid in monthly installments. Students have a choice of applying for a three-month plan for an individual quarter’s fees or for a nine-month plan, at the beginning of the fall quarter only, to be used for the fall, winter, and spring quarters. A nonrefundable application fee of $25 for the three-month plan and $60 for the nine-month plan is required. Any student in good financial and academic standing may apply for DPP. Students receiving financial aid sufficient to cover registration fees in full are not eligible for this plan. For more information about how to apply for DPP, application deadlines, and campus policies regarding the program, contact the Office of Student Business Services at 118 Kerr Hall, (831) 459-2519, or at oarinfo@ucsc.edu. See the DPP Application.

If you are classified a nonresident for tuition purposes, and you believe that you will be eligible for resident status for winter quarter 2009, petition for change of residence status at the Office of the Registrar. Petitions must be filed before spring quarter begins. For more information, see reg.ucsc.edu or contact the campus residence deputy at 459-2754.

The University of California requires that all students be covered by health insurance and UCSC offers plans specifically designed to meet the needs of students. The Undergraduate Student Health Insurance Plan (USHIP) and the Graduate Student Health Insurance Plan (GSHIP) are affordable plans featuring excellent year-round, worldwide coverage with low deductibles and prepaid access to Student Health Center care for illness or injury.

Students are automatically enrolled in the plans and billed in three quarterly installments that will appear on the University billing statement. The USHIP plan includes medical coverage only, while the GSHIP plan includes medical, dental, and vision coverage. For 2008-09 the UHIP premium is $348 per quarter for undergraduate students, and the GSHIP premium is $801 per quarter. Increases are expected for 2008-09.

Students can choose to waive the insurance by submitting an online waiver and submitting proof of comparable private insurance by the established deadline. Online waivers are available on the Student Health Center web site: www2.ucsc.edu/healthcenter. Approved Waivers are valid for the quarter submitted and the remainder of the academic year. A new waiver must be submitted each academic year. Students who waive the university-sponsored student health insurance plan may purchase CruzCare, which provides prepaid access to basic Student Health Center Care for illness or injury. CruzCare is $ 56 per quarter for 2008-09.

For information on how to submit an on-line waiver, visit the Student Health Insurance Office online at www2.ucsc.edu/healthcenter, call (831) 459-2389, or e-mail insure@ucsc.edu.

If you are unable to maintain a full-time program of study because of employment responsibilities, family obligations, or health problems, you may be eligible for a 50 percent reduction in the educational fee and in the nonresident tuition fee (if applicable). To qualify for reduced fees, you must be approved for the Part-Time Program and be enrolled in 10 quarter credits or fewer. If you exceed 10 credits in a quarter, you must pay full fees. The last day to apply for the Part-Time Program for winter quarter 2009 is January 27.

For information regarding the Part-Time Program, check reg.ucsc.edu; or call the Office of the Registrar at (831) 459-4412 before the deadline listed in the calendar in this schedule.

Read the sections below which apply to your circumstances:

You have not received your financial aid disbursement.

The first thing to check is your enrollment. Financial Aid will not disburse until you are enrolled in six or more units. Next, check the MyUCSC portal for financial aid awards. Once you are in the Student Center, look under the Finances section, click on Accept/Decline Awards, then click on Aid Year 2009. You should review each award and click on the awards with hyperlinks to learn about important actions you may need to take to receive those funds. You can accept/decline any or all awards available and “Submit” your changes. Financial aid will not disburse until you have successfully completed the accept/decline awards process.

If there are no financial awards posted, check your “To Do List” at MyUCSC portal. From the tabs found in the upper right hand corner of the Student Center, you can see your Holds and any outstanding To Dos. Click on the item listed to determine what is being requested. You may download requested forms using the Financial Aid Forms link.

Your financial aid has been disbursed and you have a balance owed on your account.

If your charges exceed the amount of aid you were awarded, you must use your own resources to pay any balance owed by the deadline to pay registration fees in order to keep your place in the classes in which you are enrolled. Please reference the Payment of Fees section in the Schedule of Classes for the deadline to pay registration fees.

If your aid exceeds the charges on your account, this is the amount we owe you. If you have authorized electronic funds transfer (EFT), the funds will be disbursed directly to your personal bank account the first week of the quarter; otherwise, a check will be mailed to your mailing address during the first week of the quarter.

If you still have questions, you may contact the Financial Aid Office at (831) 459-2963 between 8 a.m. and 5 p.m. The Financial Aid Office is located at 205 Hahn Student Services and is open weekdays from 8 a.m. to 5 p.m.

Student Business Services (SBS) will use EFT/Direct Deposit to deposit financial aid refunds into your personal bank account. EFT assures that you receive financial aid in the most efficient and direct manner. Obtain the EFT authorization form in person or online at Direct Deposits and Refunds and return the completed form to SBS (203 Hahn Student Services).

You may find it necessary to withdraw from UCSC during a quarter. File a Petition for Withdrawal/Leave of Absence at your college office. The effective date for determining a refund of fees is the date the student notifies the college of the withdrawal. It is presumed that no university services are provided to you after withdrawal from the university with the exception of leave of absence benefits (also, see Withdraw from a class information). Graduate students should contact the Division of Graduate Studies.

Withdrawal and Financial Aid Recipients
A financial aid adviser will receive and process your withdrawal petition. Depending on the withdrawal date, you may be billed for some or all of the aid you received. If you plan to return to UCSC a subsequent academic year, remember to meet the March 2 and June 1 deadlines each year in order to be considered for all forms of aid available. Students who submit requested documents after June 1 will be packaged on a funds-available basis when all documents have been received. This means that the most desirable funds, such as University Grant and Federal Work-Study, may no longer be available after June 1. Go to the Financial Aid Office for more information.

Withdrawal and Deferred Payment Plan
If you contracted for the Deferred Payment Plan (DPP), and you withdraw before completing all your installments, you may still owe registration fees as determined by your date of withdrawal. After filing your withdrawal petition, call the Office of Student Business Services at (831) 459-2519 for more information. For an application, see Deferred Payment Plan application.

Refund of Fees
If you withdraw from UCSC after paying your registration fees, the withdrawal may cause an overpayment to your account. Refunds are issued at least three weeks after the payment was received by the UCSC cashier. For students who have authorized EFT, the refund is issued in the form of an electronic funds transfer; otherwise, it is mailed to the address indicated on the withdrawal petition.

A full refund of the registration fees will be granted to a student entering the armed forces before the sixth week of the quarter. For UCSC policy on students interrupting studies because of military service, contact Veteran Services at (831) 459-2754.

Financial Implication of Withdrawal
Your registration fee assessment will be adjusted as determined by the effective date of the withdrawal. If the effective date is on or before the first day of instruction (see the Academic and Administrative Calendar), your fees will be adjusted as follows. New students: all fees reversed except the nonrefundable $100 statement of intent to register fee. Continuing and reentering students: all fees reversed except a service charge of $10. If the effective date is on or after the first day of instruction, fees will be adjusted according to the following schedule, which refers to the elapsed calendar days beginning with the first day of instruction:
first day of instruction	100%	of assessed fees reversed
2–7 calendar days	90%	of assessed fees reversed
8–18 calendar days	50%	of assessed fees reversed
19–35 calendar days	25%	of assessed fees reversed
36 calendar days and over	0%	of assessed fees reversed
Note: this refund schedule is subject to change.
For new students, the nonrefundable $100 statement of intent to register fee is withheld from the university registration fee; and the schedule above is applied to the balance of fees assessed. Note: there is a different schedule for entering freshmen receiving federal financial aid who withdraw during their first quarter. For more information, refer to reg.ucsc.edu/navigator/chapter6.html.

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Any undergraduate student who has completed at least one quarter at UCSC and is withdrawing may request a leave of absence by completing an application available at his or her college office. A leave of absence is defined as a planned interruption in your education and may be granted for up to three quarters. The intent of this service is to make it possible for you to suspend your academic work and facilitate your return to UCSC. For more information, see reg.ucsc.edu/faqs/leave.htm.

Leave of absence status permits you to use many campus services normally reserved for registered students. The $60 leave of absence application fee entitles you to use services available at the offices of the Career Center, Off-Campus Housing, Family Student Housing, and some computer labs, as well as to obtain discounts on transportation and other benefits. Students on leave of absence must contact the Information Technology Services Help Desk to avoid account closure. The application fee is nonrefundable and nontransferable.

For information about retaining your university computer account while on leave, phone Information Technology Services at (831) 459-HELP; or e-mail Information Technology Services at help@ucsc.edu.

Students who take a break from UCSC but are not on leave of absence must apply for readmission. You are encouraged to file your application for readmission as soon as you know you are returning but no later than the date in the Academic and Administrative Calendar. The registration fee payment procedure for readmitted students is the same as for continuing students. Readmitted students are expected to meet the enrollment and fee payment deadlines.

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