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Frequently Asked Questions Q: I’m a currently enrolled student, but I am unable to complete the quarter. How do I withdraw from the university? A: You must file a Withdrawal/Leave of Absence (LOA) petition at your college office. If you have definite plans to return, you may request a leave of absence. If not, you should withdraw and plan to apply for readmission at your college office when you decide to return. Q: Is the student required to sign the Withdrawal/Leave of Absence petition? A: We need the student’s signature, but it may be a separate written notification that the college staples to a withdrawal petition. Faxed or e-mailed notification is an option. Q: If I need to withdraw during the quarter, what is the refund policy? A: See the Schedule of Refunds in The Navigator. The specific dates are found at the end of the quarterly fees on http://reg.ucsc.edu/Fees/fees.html. Q: How does the college determine the effective date of withdrawal? A: As currently defined by UCOP and in accordance with federal financial aid policy, the effective date for determining a refund of fees or the adjustment of financial aid is the date the date the student notifies the college that of his or her intent to withdraw. Q: What is the withdrawal petition deadline in the Academic and Administrative Calendar? A: At UCSC after the fifth week of the quarter (the withdrawal petition date on the Academic and Administrative Calendar), students may withdraw only for medical/emergency reasons. Q: What is the difference between withdrawing from the university and taking W grades in all my classes? A: After the fifth week of the quarter, an undergraduate may withdraw only for medical/emergency reasons. The period for requesting a W grade otherwise extends until the deadline published in the Academic and Administrative Calendar (see "Undergraduate withdrawal from a class ends.") W grades have an impact on academic progress. There may also be financial consequences for students receiving financial aid or Veteran’s benefits if they withdraw from UCSC or request W grades. Q: Is a student permitted to take all W grade notations without filing a withdrawal petition and then enroll the following quarter as a continuing student? A: Yes, there is no campus policy preventing this; however, students should seek advising from their Academic Preceptor before proceeding. Q: Is there a financial consequence for taking all W grades? A: Opting for all W grades may result in a reduction in financial aid. Also, students who receive benefits from the Department of Veterans Affairs will have a reduction in quarterly benefits when the Ws result in less than 12 credits completed. Q: What is the Withdrawal Without Penalty deadline on My Class Schedule? A: It's an administrative date that indicates that if a student withdraws from the University on or before the last day of the term, no classes appear on the transcript for the term. Q: Where can I read more about the withdrawal process and W grades? A: For more information about withdrawing from the University, see Chapter 6 of The Navigator.(W grades are covered in Chapter 4.
Last revised: 9/10/08
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