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Frequently Asked Questions Q: I’m a currently enrolled student, but I am unable to complete the quarter. How do I withdraw from the university? A: You must file a Withdrawal/Leave of Absence (LOA) petition at your college office. If you have definite plans to return, you may request a leave of absence. If not, you should withdraw and plan to apply for readmission at your college office when you decide to return. Q: If I need to withdraw during the quarter, what is the refund policy? A: See the Schedule of Refunds in The Navigator. The specific dates are found at the end of the quarterly fees on http://reg.ucsc.edu/Fees/fees.html. Q: Is there a financial consequence for taking all W grades? A: Opting for all W grades may result in a reduction in financial aid. Also, students who receive benefits from the Department of Veterans Affairs will have a reduction in quarterly benefits when the Ws result in less than 12 credits completed. Q: What is the difference between withdrawing from the university and taking W grades in all my classes? A: After the fifth week of the quarter, an undergraduate may withdraw only for medical/emergency reasons. The period for requesting a W grade otherwise extends until the deadline published in the Academic and Administrative Calendar (see "Undergraduate withdrawal from a class ends.") W grades have an impact on academic progress. There may also be financial consequences for students receiving financial aid or Veteran’s benefits if they withdraw from UCSC or request W grades. Q: How do Preceptors determine the effective date of withdrawal? A: As currently defined by UCOP and in accordance with federal financial aid policy, the effective date for determining a refund of fees or the adjustment of financial aid is the date of the student’s official notice of withdrawal from the university. More specifically, it is the date the student notifies their college that he or she is leaving. Q: Is the student required to sign the Withdrawal/Leave of Absence petition? A: We need the student’s signature, but it may be a separate written notification that the college staples to a withdrawal petition. Faxed or e-mailed notification is an option. Q: What is the problem with backdated (retroactive) withdrawals? A: Backdated withdrawal petitions should be supported by documentary evidence, for example, proof that the student was hospitalized or otherwise unable to contact their college, or documentation that the student is enrolled at another institution. The documentation will be kept with the original withdrawal petition in case an auditor requests it. Q: If the student is enrolled through UCSC Extension for his or her last course, is the withdrawal effective retroactively back to the 100 percent refund period? A: Yes. Q: Can a withdrawal and a leave of absence be approved on the same petition? A: Yes, if the student withdraws after a quarter begins, a leave of absence may be approved by the college on the Withdrawal/Leave of Absence petition. Q: Is a student permitted to take all W grade notations without filing a withdrawal petition and then enroll the following quarter as a continuing student? A: Yes, there is no campus policy preventing this; however, students should seek advising from their Academic Preceptor before proceeding. Q: What is the withdrawal petition deadline in the Academic and Administrative Calendar? A: At UCSC after the fifth week of the quarter (the withdrawal petition date on the Academic and Administrative Calendar), students may withdraw only for medical/emergency reasons. Q: Where can I read more about the withdrawal process? A: Go to The Navigator.
Last revised: October 3, 2007
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