Frequently Asked Questions

Q: What is Eval Web?
A: Eval Web is a web site that allows Faculty Services staff direct access to enrollment lists and evaluations. (Faculty access evaluations via MyUCSC). Course descriptions and previously written evaluations may be accessed via Eval Web. Faculty Services staff with the proper access can input or revise evaluations.

Q: How can I obtain access to Eval Web?
A: Please refer to this page:  How to Obtain Access to Eval Web

Q: How do I submit my evaluations?
A: Instructors may submit evaluations through MyUCSC or by e-mail to script@ucsc.edu. Clicking on the "Save" button in MyUCSC saves the evaluation in the system and makes it available to the student immediately. Instructors may edit previously written evaluations in the same manner. If you e-mail your evaluations, Registrar's staff will upload them within 30 days of receipt.

For more detailed information, please refer to these pages:

Submitting Evaluations through MyUCSC

Formatting Evaluations for E-mail Submission

Submitting Evaluations through E-mail.

Q: Are there any ways to create evaluations other than manually typing each one?
A: Yes. There is a method to create evaluations called "EvalsWare." This method involves the use of Microsoft Word and Excel together to generate a file of evaluations. To learn more about this you can look at this tutorial, http://evals.ucsc.edu/evalsware.html, or contact evals@ucsc.edu.

Q: Where do I send my evaluations when they are completed?
A: If you are sending evaluations by e-mail, send them to script@ucsc.edu. Please send all other correspondence concerning evaluations to nes@ucsc.edu (this will help expedite a response, as we receive a large number of messages with evaluations at the script account).

Q: How do I find out the due date for my evaluations?
A: Please check the online version of the Academic and Administrative Calendar for all due dates.

Q: For which courses do I need to write evaluations?
A: Evaluations are required for all courses taken for credit. 

For undergraduate students, evaluations are required for all passing grades (A,B,C,D,P).  Evaluations are not required for I, W, F, or NP grades, although you may write one if you choose.

For graduate students, an evaluation is required for any course taken for credit, regardless of the grade received (even a failing grade).

Q: How do I make sure that my evaluations are processed in a timely manner?
A: Please read Formatting Evaluations for E-mail Submission. This document contains detailed instructions and examples of how to submit your evaluations. Please make sure your e-mail contains the quarter and the five digit class ID for the course. Also, because evaluations submitted via e-mail are transferred between different operating systems, the files must contain the course and student headers. For instructions on obtaining these headers click here. Files which do not contain headers may be delayed and/or returned to you for proper formatting. Mail your evaluations to script@ucsc.edu.

Q: Does the Evaluations Office proofread my evaluations?
A: No, we do not edit any part of the evaluations. We scan e-mail submissions for the appropriate course and student headers, then upload them to the NES database.

Q: How do I know that my evaluations have been received and uploaded to the system?
A: When we receive your evaluations via e-mail and log them into our system, we send back a confirmation e-mail message. This can take anywhere from one to five days after we receive your e-mail, depending on the number of evaluations we are getting in at the time. If you haven't heard back after a week, please contact us by e-mail (nes@ucsc.edu) or phone (459-4682) to make sure that we did receive your e-mail. Evaluations will be entered into the system within 30 days of receipt. If you input the evaluations yourself via MyUCSC, each evaluation will be submitted as soon as you click the "Save" button.

Q: How do I learn about missing evaluations?
A: Staff with access to Eval Web can see a list of all missing evaluations by clicking on the checkbox above the Search button on the search page.

Staff with access to Cognos Upfront can log in to get the Outstanding Evaluations Report (OER) and Timeliness Report.  Any instructors with missing evaluations will be listed on the OER.

Instructors can log in to MyUCSC to learn about their missing evaluations.  Detailed instructions are available at http://reg.ucsc.edu/NES/nes_missing.html.

Q: Where can I find Grades and Narrative Performance Evaluations: A Faculty Handbook?
A: The handbook is currently available on the web at http://reg.ucsc.edu/nes/handbook.

Q: How do I submit an evaluation for a student who enrolled late?
A: An evaluation is required for students who enrolled late.  The Registrar's Office will send you a yellow "Request for Grade Notation" form.  When you return it with the student's grade, include the student's evaluation with the form.  You can also send your evaluation electronically to script@ucsc.edu. Be sure to include the 5 digit class ID and quarter information with your e-mail.

Q: What if my question is not answered on this page?
A: Questions can be directed to the Evaluations Office at nes@ucsc.edu, 459-4682, or mail stop “Evaluations Office, Registrar.”

Last updated: December 5 , 2006