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Formatting Evaluations for E-mail Submission
Please read the following instructions to ensure the accurate and expeditious
processing of your evaluations. For assistance, e-mail nes@ucsc.edu
or call (831) 459-4682.
Where to Submit Evaluations:
If you are submitting your evaluations via e-mail, send them to script@ucsc.edu. Directions for downloading evaluation headers can be found here.
How to Properly Format Evaluations:
For evaluation files to properly upload to the Narrative Evaluation
System (NES), they must include course and student “headers,”
which are lines of information preceded by @@@@ or &&&&.
You may download the headers from the class roster page in AIS. For details please see Instructions for Submitting Evaluations through E-Mail at http://reg.ucsc.edu/staff/ais_info/pdf/NES_Email.pdf.
Do not edit or alter the headers in any way. Insert each student's
evaluation below the appropriate student header line. If you are not submitting
an evaluation for a particular student, please leave the space under the
student header line blank. For an example of a properly formatted evaluation,
see sample 1 below.
If you are using a word processing program (e.g., MS Word, WordPerfect),
be sure to keep formatting simple. Text that includes accent marks, italics,
or bold formatting cannot be processed. Use underlining in place of italics.
To underline text, enclose the text with “$$” (e.g., “Tom’s
midterm paper on the book $$See Spot Run$$ was excellent”).
Do not indent paragraphs. Use a blank line to separate paragraphs.
Save all files as “plain text” only format. If you copy-and-paste
evaluations from a word processing program to an electronic mailing program,
be sure to save your text in “text only” format before copying
your evaluations.
If you wish to present your evaluations in a “list” format, you must include two ampersands (&&) above and below the
text. (See sample 2 below.)
Multiple Courses:
If you are teaching more than one course, please send each course in
a separate e-mail. If you combine courses
into one e-mail, they must be separated before they can be uploaded
to NES. This can create significant delays in the processing of your evaluations.
Course Descriptions:
You may include, but are not required to submit, a course description.
A course description is a single descriptive paragraph that appears at
the top of each student’s evaluation. If you submit a course description,
please place it once at the very beginning of the file before the course
header.
Do not include the course description in the body of each evaluation.
The course description automatically prints out with each evaluation,
and if you also include it in the body of each evaluation, it must be
removed or it would appear twice.
Proofreading:
We do not edit or proofread your evaluations. Your evaluations will
be input exactly as they are sent to us. If your evaluations include punctuation
or spelling mistakes, those errors will become part of the student’s
official transcript.
@@@@,POLI 111 01,60000,9848,XXX1234
&&&&,ADAMSON, JONATHAN, ,XXX1234,M,OAKES,GRD,student@ucsc.edu
Though Jonathan was noticeably reticent to participate in class discussion,
the caliber of his written work was a clear indication of the depth
of his engagement with the course material. His test scores on the midterm
and the cumulative final were also superlative, placing him in the top
2% in a class of 300 students.
Overall, Jonathan’s work in this course was outstanding. I sincerely
hope he pursues further studies in the field of politics.
&&&&,BROWN, BRIAN, JAMES,000000000,M,KR,e-mail@ucsc.edu
Brian's spotty attendance in lecture and section meetings was never
mitigated by the quality of his work, which demonstrated an equally
lacking engagement with the course material. Brian marginally passed
the midterm and cumulative final exams. Overall, Brian’s performance
in this course was barely passing.
(List Format)
@@@@,BIOL 010 01,55555,9848,XXX1234
&&&&,ADAMSON, JONATHAN, ,XXX1234,M,OAKES,GRD,student@ucsc.edu
Jonathan was evaluated in five different areas, as follows:
&&
Laboratory performance: very good
Pre-lab preparation : excellent
Technical skill: good
Motivation/effort: excellent
Reports: good
&&
Additional Comments: Jonathan was always prepared for lab, and his
attendance was perfect. A most impressive performance.
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Last updated: December 5 , 2006
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